Writing well in email is often overlooked. However, it is incredibly important to be able to present yourself well in writing. Many times, an email is a first impression; learn to write them effectively, and you will be miles ahead of the masses. Here are a few simple tips to remember when emailing:
Don’t forget to use salutations. Often, when emailing friends we shoot them a quick, “Meet me at Joe’s for dinner at 7.” When emailing bosses and professors, always greet your email’s recipient by name and close with a simple “thank you”, “sincerely,” or “take care.”
Example:
Dear Professor Smith,
Here’s the note.
Thank you,
Jane Doe
Looks and sounds far more professional than that simple note without any type of greeting or closing
Be concise, but use correct language and spelling. Nevermind the fact that someone may not understand what you are saying; nothing looks more immature than using shorthand or abbreviations. Emails should be direct and to the point, but still written in words.
There’s a huge difference between both as shown in this example:
U talked about a gr8 way to do sumthin; I don’t rem wat it was will U plz wb & tell me again?
And:
You talked about a great way to do something; I don’t remember what it was. Will you please write back and tell me again?
Although the second example is longer, it is clearer, and looks more educated. Save the ttyl and lol for txting ur peeps. Only use real words when emailing professors or your boss.
Check it! Hit spell check, make sure to use a dictionary, and re-read everything you write.
Remember that emails can be saved for future reference…your boss might refer to them before offering you a raise and your professor might use them to assess your end of semester grade. Make sure your emails are professional and courteous at all times.
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